Position Objective Summary: The Sr. Manager of Accounting & Finance is responsible for the accurate, timely, and effective management of the Epilepsy Foundation of Michigan's day-to-day accounting and financial reporting functions. The position maintains the integrity of the general ledger, supports budgeting and audit activities, manages grant and internal financial reporting, and partners with the President and leadership team to provide financial information, analysis, and insight that support sound decision-making and the Foundation's short- and long-term financial strategy.
Principle Duties and Responsibilities:
1. General Accounting and Financial Operations
• Maintain the Foundation's general ledger accurately and on a timely basis.
• Prepare and maintain all general accounting functions, including cash receipts, cash disbursements, purchase orders, invoicing, accounts receivable, accounts payable, payroll, bank reconciliations, general ledger entries, and financial statements.
• Develop, update, and maintain documentation supporting allocations and journal entries.
• Perform detailed account analysis for internal management and audit purposes on a regular basis.
• Maintain appropriate documentation and financial records in accordance with generally accepted accounting principles (GAAP) and nonprofit accounting standards.
• Monitor internal control procedures and recommend improvements when appropriate.
• Manage bank deposits, check processing, invoice processing, and related financial workflows.
2. Budgeting, Analysis, and Financial Strategy Support
• Work collaboratively with the President and leadership team to develop the annual organizational budget and supporting documentation for Board approval according to the established timeline.
• Monitor actual financial results against budget and prepare monthly or requested variance analyses, including explanations of significant variances.
• Present budget variances and financial explanations to the President, Board Treasurer, Finance Committee, Executive Committee, or Board of Directors as requested.
• Prepare financial analyses, projections, and other decision-support information to assist leadership in evaluating programs, initiatives, staffing, grants, and other organizational priorities.
• Provide financial insight and trend information that supports the Foundation's strategic planning, financial sustainability, and responsible stewardship of resources.
3. Financial Reporting and Audit Support
• Develop and prepare timely and accurate standard financial reports for internal and external use on a daily, monthly,
quarterly, and annual basis, as applicable.
• Prepare supporting schedules, work papers, account analyses, and documentation for the annual audit.
• Work collaboratively with the Foundation's Audit Committee and external auditors throughout the audit process and
field work.
• Partner with the President and Foundation team to enhance and improve financial reports, dashboards, and reporting
processes.
• Prepare and submit external financial reports as required.
4. Grants, Cash Flow, Investments, and Other Financial Administration
• Prepare cash flow reports and projections throughout the year as required.
• Prepare, maintain, and manage grant tracking, contract activity, grant accounting support, and related reporting
requirements.
• Maintain and monitor the Foundation's investment account and provide reporting updates to the President and
Board as requested.
• Maintain and monitor employee benefit plans and coordinate related financial and administrative activities
throughout the year.
• Maintain and monitor fixed asset and depreciation schedules and update them throughout the year based on
expenditures.
• Prepare and submit required lobbying financial reports and other regulatory or external reports.
• Support and maintain effective banking relationships and coordinate with financial institutions as needed.
5. Communication and Stakeholder Collaboration
• Maintain professional and effective communication with Foundation staff, Board members, clients, vendors, contract
agencies, financial institutions, auditors, and other external stakeholders.
• Communicate effectively with vendors and other parties to resolve discrepancies and financial questions.
• Present financial results, analyses, and department updates during internal, committee, and Board meetings as
scheduled or requested.
• Handle confidential and sensitive financial and personnel information with professionalism and discretion.
6. Organizational and Team Responsibilities
• Participate in team efforts to advance the Foundation's mission, goals, and strategic plan.
• Collaborate effectively with other team members and promote positive working relationships across the organization.
• Identify financial issues, risks, trends, or opportunities and communicate them proactively to the President and
appropriate stakeholders.
• Assist and support the Foundation's fundraising events and programs throughout the year as needed, which may
include on-site attendance.
• Perform other duties as assigned by the President, Board, or Foundation team.
Qualifications
Education and Experience Required
• Bachelor's degree in Accounting, Finance, Business Administration, or a comparable field; CPA is not required.
• Minimum of five years of experience across general accounting functions.
• Nonprofit accounting experience.
• Solid knowledge of GAAP and nonprofit accounting standards.
• Proficiency with QuickBooks Desktop, Microsoft Excel, and Microsoft Word.
• Knowledge of Paychex Payroll Platform.
• Professional experience handling confidential and sensitive information.
• Demonstrated ability to perform duties independently with minimal supervision.
Knowledge, Skills, and Abilities
• Strong analytical skills with the ability to interpret financial information and communicate key findings clearly.
• Ability to establish goals and objectives, set priorities, and manage multiple deadlines.
• Strong organizational, time-management, and multitasking skills.
• Excellent attention to detail and commitment to accuracy.
• Ability to interact effectively with all levels of the Foundation's team, Board members, clients, and other
stakeholders.
• Effective oral and written communication skills.
• Ability to work as a self-starter and exercise sound judgment.
• Willingness to raise issues, participate in problem solving, and share information across the organization.
• Flexibility, creativity, and the ability to adapt and improve processes.
Working Conditions:
Office conditions represent the primary working environment. Physical activity, including reaching, bending, lifting,
and prolonged periods of standing, may be required when participating in and preparing for Foundation programs.
Ability to travel and reliably get to and from community presentations, events, and meetings across the state is
required.
NOTE: The above statements are intended to describe the general nature and level of work being performed by
employees assigned this job. They are not exhaustive lists of all duties, responsibilities, knowledge, skills, abilities and
working conditions associated with the job. Additional functions may be required to meet Foundation objectives.
It shall be the policy of the Epilepsy Foundation of Michigan to provide equal employment and service opportunities to all eligible
persons and to administer personnel policies and practices in accordance with all applicable laws. We believe that diversity creates a
healthier atmosphere, and we do not discriminate on the basis of race, ancestry, creed, religion, color, personal appearance, national
origin, citizenship, age, sex, sexual orientation, gender identity or expression, marital status, parental status, family responsibilities,
the presence of any sensory, physical or mental disability, intellectual disability, learning disability, matriculation, membership in any
labor organization, lawful source of income, political affiliation, or political ideology.
Please submit cover letter and resume to Pamela Bird, Sr. Administrative Manager, at pbird@epilepsymichigan.org