Accounts Payable Specialist

Title:                            Michigan AEYC Accounts Payable Specialist 

Position Type:             Full-time employee, non-exempt 

Reports To:                 Director of Accounting 

Location:                    
Michigan AEYC staff members work flexible hours in a remote arrangement. The Accounts Payable Specialist will need to live within a reasonable distance of the Lansing, Michigan office to be able to perform duties in the office on a weekly basis at a minimum. 

Position Summary:    
The Accounts Payable Specialist plays a key support role in the day-to-day accounting functions of the organization. This position supports the accounting team in ensuring timely and accurate processing of accounts payable invoices, expense reporting and payments, as well as maintaining organized financial records.

Qualifications:

• Bachelor’s degree in accounting, finance, business management or related field.
• Two to four years’ experience in accounting, bookkeeping, or related experience required.
• Proficiency with computer technology including accounting software and Microsoft Office. Experience with fund accounting and/or use of Blackbaud Financial Edge Accounting Software preferred.
• Ability to work with diverse individuals and organizations.
• Prior to employment, candidate must pass a drug-screening test and undergo a reference and security check

Responsibilities:   
The Accounts Payable Specialist will work with the Director of Accounting to perform the following essential functions including but not limited to:

• Coordinate the enrollment and auditing of vendor records in FENXT
• Maintain vendor records including W-9 collection and assist with 1099 tracking and reporting.
• Track vendor enrollment status within the Payment Assistant portal and resolve discrepancies.
• Review and approve invoice requests in accordance with organizational policies and approved budget allocations.
• Communicate with internal staff regarding invoice submissions, approvals, and expense documentation.
• Track and maintain prepaid expense schedules and assist with reclassification of prepaid expenses as they are recognized.
• Prepare and assist with payment processing (checks, ACH, and electronic payments).
• Assist with preparing journal entries related to accounts payable and expense activity.
• Assist with monthly reconciliations including accounts payable and credit card accounts.
• Maintain accurate and organized financial records and documentation for audit and compliance purposes.
• Respond to vendor inquiries and resolve discrepancies.
• Attend Michigan AEYC programs, events, and meetings as requested.
• Perform other work-related duties as assigned.

Compensation:           
Michigan AEYC is committed to providing our employees with a comprehensive and competitive package.

• Competitive starting salary between $25.00 to $27.00 per hour
• Medical, dental, and vision insurance
• Retirement plan with employer match
• Employer paid life insurance, and short- and long-term disability.
• Generous paid time off includes most major holidays.
• Paid parental leave.
• A supportive and collaborative work environment where you can learn and grow.
• Opportunities for professional development and advancement

Deadline:                    
Application deadline is until filled.

Application:                 
Interested candidates should apply HERE. Please direct any questions to Shannon Haight at shaight@miaeyc.org.

Note:                          
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at-will relationship.

About Michigan AEYC
The Michigan Association for the Education of Young Children (Michigan AEYC) is dedicated to promoting high-quality early learning for all children, from birth through age 8, by connecting practice, policy, and research. We strive to advance a diverse, dynamic early childhood profession and support all who care for, educate, and work on behalf of young children.       

Compliance:               
Michigan AEYC is an Equal Opportunity Employer and complies with ADA regulations as applicable.

How to Apply

Interested candidates should apply HERE. Please direct any questions to Shannon Haight at shaight@miaeyc.org.