The Operations Manager is responsible for key financial review
and documentation activities, preparing annual budgets, grants management activities, donation tracking and receipt issuance, and maintaining board and corporate records.
Accounting:
Review check and credit card requests for accuracy and submit weekly check
requests
Set up accounts with new vendors, including supplier modification completion and
tax exemption
Assemble monthly financial recaps and backup materials and forward to HVR’s
outside accountants
Transfer information from biweekly time sheets to project code reports
Review monthly project code and other financial reports for accuracy and
disseminate
Audits:
Serve as principal contact person for HVR’s auditors
Manage preparation of all PBCs and audit samples for auditors
Board:
Prepare Board and Board Committee minutes in draft form from meeting recordings
Maintain records of all Board and Board Committee meetings
Obtain conflict of interest forms annually from all Board members
Track and assist with preparing draft corporate reports
Major Duties and Responsibilities continued:
Donations:
Draft thank you letters and annual receipts for all donors
Track donations on spreadsheet
Other Financial
Create monthly cash flow projections
Assist with preparation of annual budget:
Identify areas for cost savings in expenditures
Assist with obtaining proposals for insurance, maintenance etc.
Grant Oversight
Manage key processes and systems for overseeing grants to other nonprofit
organization and for tracking progress
Complete the application form above and upload a resume and statement of interest/cover letter.
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