POSITION OVERVIEW
The Human Resources Manager plays a vital role in administering and coordinating the various functions that impact our employee’s employment lifecycle at the Foundation, from recruitment and onboarding, maintaining employee records and legal compliance, to payroll and benefits processing.
This role is responsible for day-to-day HR administration for the Foundation and serves as a resource to employees and managers seeking guidance on policies, procedures, and workplace issues, ensuring consistency and compliance. The Human Resources Manager ensures all HR practices and policies are consistent, fair, and aligned with the Foundation’s organizational values and culture.
The Human Resources Manager reports directly to the Director of Accounting on a day-to-day basis, is also accountable to the Vice President and Chief Operating Officer, and is a collaborative team member who works within the Operations Team.
This position is an in-office position located in Bloomfield Hills, MI.
PRINCIPAL RESPONSIBILITIES
Duties and responsibilities include, but are not limited to;
Compensation & Benefits
- Administer biweekly payroll and process additions and changes to the payroll system.
- Administer all employee benefits including retirement plans, group health insurance, disability, life insurance, FSA, HSA, and COBRA.
- Manage relationships with benefit providers and third-party administrators.
- Manage paid time-off, including calculating annual PTO banks and administering the Foundation’s PTO software, and updating all approved PTO on the appropriate PTO calendars.
- Manage annual benefits enrollment period and new hire enrollment by coordinating annual employee benefit meetings, and ensuring employees understand the benefits package and have properly enrolled.
- Administer leave requests, accommodations, and related documentation.
- Create reports and reconciliations for compensation and benefits accounting.
- Assist with the preparation of the annual 5500 tax return for the Foundation’s 401(k) plan.
- Assist with the preparation of annual benefit statements for the Foundation’s retirement plans.
- Coordinate the annual plan review with the Foundation’s 401(k) provider, including minute taking for the review and coordinating individual employee advising meetings.
- Assist with the creation of the annual Foundation calendar, including identifying Foundation-observed holidays.
- Manage the process for tracking and reporting staff professional development activities.
- Complete surveys for annual membership groups and U.S. Census Bureau, as they relate to compensation and benefits.
- Create annual total reward statements and compensation letters for Foundation staff.
- Assist the VP & COO with periodic compensation reviews by coordinating with external compensation consultants and assisting with data collection needs.
- Assist the VP & COO with the review of employee benefits on an annual basis, considering market-level benefits and cost changes.
- Assist the VP & COO with periodic evaluation of the Foundation’s third-party benefit providers, coordinating RFPs when formal evaluations are requested.
Compliance and Recordkeeping
- Maintain complete and accurate employee personnel files and records, ensuring record keeping complies with relevant employment laws.
- Ensure compliance with all employment laws and regulations, including but not limited to, EEO, FLSA, FMLA, OSHA, ERISA, COBRA, and HIPAA.
- Ensure all required employment law communications and postings are up to date and are posted in required spaces.
- Educate staff on current and updated HR policies and procedures and support periodic training sessions to ensure understanding and compliance.
- Coordinate and track safety and security training for Foundation staff.
- Maintain, update, and distribute the employee handbook to ensure all staff have access to current policies and procedures.
- Organize and track annual acknowledgements of the employee handbook and conflict of interest policy.
- Provide administrative and process support to the Foundation’s performance management process by ensuring timelines are met, completion of required forms is monitored and tracked, reminders are sent, and completed performance documents are filed in personnel files.
- Create and update job descriptions, as needed, to accurately reflect essential functions, qualifications, and performance expectations while ensuring accuracy, consistency, and compliance with employment laws and internal policies.
- Assist the VP & COO with periodic legal reviews of the employee handbook to ensure compliance with applicable laws.
Recruitment and Onboarding/Offboarding
- Oversee the full-cycle of recruitment activities including job postings, candidate screening, in-person interviewing, background checks, and interview logistics, while ensuring a streamlined process and positive, professional experience for all candidates.
- Partner closely with hiring managers throughout the interview process, providing structured interview guides, bias mitigation, legal considerations, and onboarding planning to ensure smooth integration of new hires.
- Lead the onboarding process for new hires by organizing orientation and training sessions, coordinating first-day logistics, and ensuring timely completion of all required new hire paperwork to support a smooth and welcoming transition to the organization.
- Manage the offboarding process for employees leaving the Foundation – including exit interviews, collection of Foundation assets, and termination of benefits.
HR Policy Interpretation & Support
- Provide day-to-day support and clear guidance to employees on HR policies, procedures, benefits, payroll, and employee handbook interpretation to ensure consistent understanding and application.
- Collaborate closely with the VP & COO to advise employees and managers on workplace expectations and sensitive issues, guide documentation practices, and offer practical solutions ensuring consistent and fair application of HR policies and procedures.
Other duties as assigned, including:
- Assist with the planning, coordination, and communication efforts for annual team building events and special celebrations for the Foundation.
- Develop and implement employee wellness programs to enhance employee well-being.
- Complete special projects assigned by the VP & COO.
RELATIONSHIPS
- Directly reports to and is accountable to the Director of Accounting.
- Accountable to the VP & COO.
- Member of the Operations department.
- Works with the Foundation’s external benefit providers and third-party administrators.
- Works collaboratively with all Foundation staff members.
How to Apply
Applications including a cover letter describing your interest and qualifications and your resume should be sent to: jobs@williamdavidson.org. No phone calls please.
We value every application. After the posting closes, we will carefully review all submissions and contact candidates whose qualifications best match the position
More information about the William Davidson Foundation can be found at: https://williamdavidson.org/
The William Davidson Foundation is an equal opportunity employer. Candidates of all diverse backgrounds are encouraged to apply.