Essential Duties and Responsibilities
- Demonstrate, exemplify and support the Capuchin Charism and Provincial Mission, Vision and Values throughout all professional responsibilities and activities.
- Receive, review, verify, code, and enter vendor invoices and expense reports into the accounting system with accuracy and timeliness.
- Schedule and process payments; including checks, ACH, wire transfers, in accordance with established approval and control procedures.
- Monitor available vendor discount opportunities and ensure timely payments to maximize cost savings.
- Reconcile vendor statements, compare system reports to outstanding balances, and investigate and resolve discrepancies.
- Respond to vendor inquiries, resolve payment issues, and maintain positive and professional vendor relationships.
- Maintain organized and accurate historical financial records, including filing and documentation of accounts payable transactions.
- Prepare and generate accounts payable reports and provide support during internal and external audits.
- Comply with Province and ministry policies, procedures, guidelines and standards.
Qualifications
- Associate degree in Accounting, Finance or related field.
- 2 or more years of experience in accounts payable or related accounting role.
- Effective communication, problem solving, interpersonal, organizational and Microsoft office skills.
- Proficiency in accounts payable functions and working knowledge of Generally Accepted Accounting Principles (GAAP).
- High level of attention to detail and commitment to accuracy.
- Proficiency in QuickBooks accounting software and Microsoft Excel, including data entry and basic reporting functions.
- Ability to be welcoming and professional, maintain confidentiality and travel locally.
- Effective Microsoft Office Skills.
- Able to lift and move at least 20 pounds.
- Able to work a flexible schedule.
- Ability to commit to personal and professional development through active participation in relevant workshops, courses, programs and other learning opportunities offered by the Province or other entities.
Competitive Benefits Package
The Province of St. Joseph of the Capuchin Order works to support our employees by offering a comprehensive benefit package, including:
- Medical, dental, and vision insurance.
- Disability and life insurance.
- Tuition assistance.
- Employee needs assistance.
- Traditional pension plan and 403(b) retirement savings.
- Generous paid time off (PTO) and holidays.
How to Apply
Interested candidates can apply by submitting letter of interest and resume to employment@thecapuchins.org – include Accounts Payable Specialist in subject line.